Federal Government Document Management Oklahoma City, OK
Federal Government Document Management Oklahoma City, OK. The desire for federal government agencies to electronically manage their documents has now become a necessary task. In 2018, the then-President's administration published a report entitled "Delivering Government Solutions in the 21st Century, which outlined an expansive strategy to reduce and re-center the federal government in order to improve its efficiency. While a number of its proposals never came about, one proposal that was approved is to move all federal recordkeeping and business to a paperless environment by December 31, 2022. The government has even ordered the National Archives and Records Administration (NARA) not to accept any paper record following this date. More guidance has been provided by the Office of Management and Budget (OMB) in the form of Memorandum M-19-21: this detailed best practices that Oklahoma City, OK federal government agencies should follow to reach this goal. By the end of 2022, the OMB has ordered that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records will be either in electronic formats or kept in commercial facilities.
As an industry leader in data management solutions since 1994, HITS is ideally situated to help federal government agencies in Oklahoma City, OK achieve their paperless environment benchmarks. Our eight-step document scanning procedure includes an industry-exclusive audit trail process that ensures each document is processed to your requirements. We offer technology that meets Department of Defense (DoD) 5015.2 STD specifications and all NARA standards, proven successful, and easy to use. Most importantly, our products are bolstered by a support team that understands your needs and gives you exceptional customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and learn more about our full offering of Oklahoma City, OK Universal Electronic Records Management (ERM) services.
Proven Document Management Tools
When searching for a digital document transformation partner, you should ask these questions: What is most important for your office and department? Do you require a platform that easily allows for you to upload and view your documents? Do you need your documents to be easily accessed, no matter where you are and what device you're using? Are you needing a custom-built environment for your paperless document storage, would like to transition to one that has already been built and is used by private-sector companies of all sizes, or does your department already have a document management system? Most importantly, you will need a document management partner who is as dedicated to security as you are, that will safely get rid of any unneeded documents, and keep your sensitive documents from leaking out.
HITS offers secure, trusted solutions for your Oklahoma City federal government department or office's document management challenges. Our Paperless To Go system indexes all your documents and provides complete metadata, cataloging, and tracking services. You can be confident that all your files are transferred over into a new format and provided proper metadata, mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can have documents saved on a secure hard drive. Finally, documents can be viewed instantly from any device and the entire process is 100% secure and protected.
For applications where your Oklahoma City, OK department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our staff analyzes all your documents in real time and sorts them into two categories: Scan or Shred. We provide a full manifest of all your files that your department or office can review, and once you sign off on this list documents that are no longer needed are securely disposed of. The documents you require are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, secures and archives them for years to come, and allows for access from any platform.
When Document Security Is Important
At most federal government agencies and offices in Oklahoma City, OK, document security and avoiding leaks is a high-priority task. Proprietary information can easily end up in the wrong hands and involve all facets of governmental operations. Whether espionage, hacks, or leaks, secure electronic document handling is a matter of national security and should be treated as such.
The document management professionals at HITS understand the importance of document security and confidentiality, and as such provide full document management security in all their projects. Our HITS Kit document shipping service boasts end-to-end security, so you can rest assured that documents sent to our central facility for scanning can be fully tracked and monitored. Once scanned, we use an eight-step audit trail process to make sure that your documents will not go missing and that you can have complete control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully invested in robust security and all our electronic document management platforms meet DoD 5015.2, FERPA, CISPE, and HITECH Act standards for encryption and data protection.
Call Oklahoma City, OK Federal Government Electronic Document Management Experts | HITS
With the deadline fast approaching for federal government departments and offices in Oklahoma City, OK to fully digitize their documents and move them to a paperless environment, working with a trusted document management partner is all the more important. The seasoned Oklahoma City document services team at HITS have helped private sector firms of all types, from hospitals to universities to Fortune 500 corporations, reimagine their data management plan and create future-proof systems to access and archive sensitive documents.
Our veteran Oklahoma City, OK electronic document management professionals are ready to help your federal government office, agency, or department meet the OMB's deadline to move your document management to a fully digital environment. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Oklahoma City, OK federal government document management.