Federal Government Document Management Naperville, IL
Federal Government Document Management Naperville, IL. The desire for federal government agencies to digitize their documents has turned into an urgent requirement. In 2018, the then-President's administration published a report entitled "Delivering Government Solutions in the 21st Century, which outlined a comprehensive strategy to streamline and refocus the federal government with the goal of improving its efficiency. While several of its proposals never came to pass, a proposal that was put into place is to move all federal business processes and records to a paperless environment by December 31, 2022. The government has even demanded the National Archives and Records Administration (NARA) not to accept any paper record after this date. More guidance has been provided by the Office of Management and Budget (OMB) by way of Memorandum M-19-21: this illustrated a timeline and process that Naperville, IL federal government agencies are recommended to follow to reach this goal. By the end of 2022, the OMB has ordered that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records will be either in electronic formats or stored in commercial facilities.
As an industry leader in data management solutions for three decades, HITS is ideally situated to help federal government agencies in Naperville, IL achieve their paperless environment goals. Our eight-step document scanning system includes an industry-unique audit trail process that guarantees each document is processed to your requirements. We offer technology that is easy to use, meets both NARA standards and DoD 5015.2 STD specs, and has been proven successful in the private sector. Best of all, our products are bolstered by a customer service team that gets your needs and provides friendly customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and discover more about our full offering of Naperville, IL Universal Electronic Records Management (ERM) services.
Dependable Document Management Tools
When searching for a digital document transformation partner, ask yourself: What is most important for your office and department? Do you want a platform that makes it easy for you to access and upload documents? Do you need your documents to be available anytime and on any platform? Are you needing a custom-built environment for your paperless document storage, are interested in using a platform tested and trusted by all sorts of private-sector firms, or has your office already found a document management system? Most importantly, you will need a document management partner who is as dedicated to security as you are, that will safely get rid of any unneeded documents, and keep your sensitive documents from leaking out.
HITS offers proven, secure solutions for your Naperville federal government office or department's document management needs. Our Paperless To Go system indexes all your documents and provides complete metadata, cataloging, and tracking services. You can be confident that all your files are transferred over into a new format and provided proper metadata, mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can have documents saved on a secure hard drive. Best of all, documents can be viewed instantly from any device and the entire process is 100% secure and protected.
When your Naperville, IL department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our team analyzes all your documents in real time and files them into two categories: Scan or Shred. We provide a full manifest of all your files that your department or office can review, and once you approve this list documents that are no longer needed are securely destroyed. The documents you require are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, secures and archives them for the future, and permits instant access from all devices.
When Document Security Is Paramount
At most federal government departments and agencies in Naperville, IL, document security and avoiding compromised systems is a mission-critical task. Secret information can easily end up in the wrong hands and affect all parts of governmental operations. Whether leaks, espionage, or hacks, secure electronic document handling is a matter of national security and should be treated with all due care.
The document management specialists at HITS understand the importance of document security and confidentiality, and thus provide full document management security in all their projects. Our HITS Kit document shipping service is secure from end to end, so you can rest assured that documents sent to our central facility for scanning will not be intercepted. Once scanned, we use an eight-step audit trail process to guarantee that your documents will not get lost en transit and that you can have complete control of the audit process. HITS' DocuMiner® platform is hosted on proven, FedRAMP Moderate certified AWS infrastructure. We are fully committed to robust security and all our electronic document management platforms meet CISPE, DoD 5015.2, HITECH Act, and VPAT Section 508 standards for encryption and data protection.
Contact Naperville, IL Federal Government Electronic Document Management Experts | HITS
With the deadline fast approaching for federal government departments and offices in Naperville, IL to fully digitize their documents and move them to a paperless environment, working with a trusted document management partner is a critical task. The experienced Naperville document services team at HITS have assisted private sector firms of all types, from hospitals to universities to Fortune 500 corporations, reimagine their data management objectives and create dependable systems to store and access confidential documents.
Our proven Naperville, IL electronic document management staff is ready to help your federal government department, office, or agency meet the OMB's deadline to transition your document management to a fully cloud-based platform. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Naperville, IL federal government document management.