Federal Government Document Management Lenexa, KS
Federal Government Document Management Lenexa, KS. The desire for federal government agencies to electronically manage their documents is quite literally a critical need. In 2018, the Executive Office of the President published a report entitled "Delivering Government Solutions in the 21st Century, which laid out an expansive strategy to reduce and re-center the federal government and improve its efficiency. While many of its proposals were not enacted, a proposal that was put into place is to move all federal business processes and records to a paperless environment by December 31, 2022. The government has even ordered the National Archives and Records Administration (NARA) not to accept any paper record after this date. More guidance has been published by the Office of Management and Budget (OMB) in the form of Memorandum M-19-21: this detailed a roadmap that Lenexa, KS federal government agencies are recommended to follow to meet this goal. By the end of 2022, the OMB has ordered that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records will be either in electronic formats or stored in commercial facilities.
As a proven leader in data management solutions since 1994, HITS is perfectly poised to help federal government agencies in Lenexa, KS reach their document management goals. Our eight-step document scanning process includes an industry-unique audit trail process that ensures each document is processed to your standards. We offer technology that is easy to use, meets both NARA standards and DoD 5015.2 STD specs, and has been proven successful in the private sector. Best of all, our products are backed by a customer support team that knows your needs and offers class-leading customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and discover more about our full range of Lenexa, KS Universal Electronic Records Management (ERM) services.
Dependable Document Management Tools
When looking for a digital document transformation partner, you should ask these questions: What is your office or department's primary objective in document management? Do you require a platform that allows for easy access and uploading of documents? Do you need your documents to be accessible from all platforms and at all times? Do you need a custom-built document storage platform, would like to transition to one that has already been built and is used by private-sector companies of all sizes, or do you already have a software system that works for you? Critically, you will need a document management partner who takes security as seriously as you do, that will safely dispose of any unneeded documents, and prevent sensitive material from falling into the wrong hands.
HITS offers secure, trusted solutions for your Lenexa federal government office or department's document management requirements. Our Paperless To Go system indexes all your documents and provides complete cataloging, tracking, and metadata services. You can be sure that all your files are transferred over into a new format and given proper metadata, which is mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can have documents saved on a secure hard drive. Most importantly, documents are instantly available for remote access and the entire process is 100% secure and protected.
When your Lenexa, KS department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our staff analyzes all your documents in real time and separates them into two groups: Scan or Shred. We give you a full manifest of all your files that your department or office can look over, and once you approve this list documents that are no longer needed are securely shredded. The documents you require are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB standards, secures and archives them for years to come, and allows for access from any platform.
When Document Security Is Paramount
At most federal government departments and agencies in Lenexa, KS, keeping documents secure and avoiding leaks is a mission-critical task. Proprietary information can easily fall into the wrong hands and involve all parts of governmental operations. Whether hacks, leaks, or espionage, secure electronic document handling is a national security manner and should be treated as such.
The document management professionals at HITS understand the importance of document security and confidentiality, and as such give you full document management security included in everything they do. Our HITS Kit document shipping service is secure from end to end, so you can be confident that documents sent to our central facility for scanning can be monitored during the shipping process. Once scanned, we use an eight-step audit trail process to make sure that your documents will not go missing and that you can have complete control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully devoted to robust security and all our electronic document management platforms meet DoD 5015.2, FERPA, CISPE, and HITECH Act standards for encryption and data protection.
Call Lenexa, KS Federal Government Electronic Document Management Experts | HITS
With the deadline fast approaching for federal government agencies and departments in Lenexa, KS to go paperless and digitize existing paper documents, knowing a trustworthy document management partner is a critical task. The veteran Lenexa document services team at HITS have worked with private sector firms of all types, from hospitals to universities to Fortune 500 corporations, reimagine their data management plan and create dependable systems to store and access proprietary files.
Our experienced Lenexa, KS electronic document management professionals are ready to help your federal government department, office, or agency meet the OMB's deadline to transition your document management to a fully cloud-based environment. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Lenexa, KS federal government document management.