Federal Government Document Management Jenks, OK
Federal Government Document Management Jenks, OK. The need for federal government agencies to digitally manage their documents has now become an urgent requirement. In 2018, the then-President's administration published a report entitled "Delivering Government Solutions in the 21st Century, which outlined an expansive strategy to reduce and re-center the federal government with the goal of improving its efficiency. While a number of its proposals were not enacted, one that was put into place is to move all federal business processes and records to a paperless environment by December 31, 2022. The government has even demanded the National Archives and Records Administration (NARA) not to accept any paper record following this date. Supplementary guidance has been issued by the Office of Management and Budget (OMB) in the form of Memorandum M-19-21: this detailed a roadmap that Jenks, OK federal government agencies should follow to achieve this goal. By the end of 2022, the OMB will demand that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records will be either in electronic formats or stored in commercial facilities.
As a proven leader in data management solutions for three decades, HITS is ideally situated to help federal government agencies in Jenks, OK achieve their paperless office goals. Our eight-step document scanning system includes an exclusive audit trail process that makes sure each document is processed to your satisfaction. We offer technology that is proven, easy to use, and meets DoD 5015.2 STD specifications, as well as NARA standards. In addition, our products are backed by a customer support team that gets your needs and provides class-leading customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and find out more about our complete offering of Jenks, OK Universal Electronic Records Management (ERM) services.
Dependable Document Management Tools
When searching for a digital document transformation partner, you should ask these questions: What does your office need most out of a document management service? Do you want a platform that easily allows for you to upload and view your documents? Do you need your documents to be easily accessed, no matter where you are and what device you're using? Are you needing a custom-built environment for your paperless document storage, would like to transition to one that has already been built and is used by private-sector companies of all sizes, or has your office already found a document management system? Crucially, you will need a document management partner who is as dedicated to security as you are, that will safely get rid of any unneeded documents, and keep your sensitive documents from leaking out.
HITS offers proven, secure solutions for your Jenks federal government office or department's document management needs. Our Paperless To Go system indexes every one of your documents and provides complete metadata, cataloging, and tracking services. You can be sure that all your files are transferred over into a new format and given proper metadata, mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can have documents saved on a secure hard drive. Most importantly, documents are instantly available for remote access and the entire process is 100% secure and protected.
For applications where your Jenks, OK department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our team analyzes all your documents in real time and separates them into two groups: Scan or Shred. We give you a full manifest of all your files that your department or office can review, and once you approve this list documents that are no longer needed are securely disposed of. The documents you require are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB standards, archives and secures them for the future, and allows them to be viewed anywhere.
When Document Security Is Critical
At most federal government departments and agencies in Jenks, OK, keeping documents secure and avoiding compromised systems is a high-priority task. Secret information can easily end up in the wrong hands and affect all elements of governmental operations. Whether hacks, leaks, or espionage, secure electronic document handling is a critical national security task and should be treated accordingly.
The document management professionals at HITS understand the importance of document security and confidentiality, and thus provide full document management security included in everything they do. Our HITS Kit document shipping service boasts end-to-end security, so you can rest assured that documents sent to our central facility for scanning will not be intercepted. Once scanned, we use an eight-step audit trail process to ensure that your documents will not be lost and that you can have full control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully invested in robust security and all our electronic document management platforms meet CISPE, DoD 5015.2, HITECH Act, and VPAT Section 508 standards for encryption and data protection.
Contact Jenks, OK Federal Government Electronic Document Management Experts | HITS
With the deadline fast approaching for federal government offices and agencies in Jenks, OK to fully digitize their documents and move them to a paperless environment, working with a trusted document management partner is imperative. The experienced Jenks document services staff at HITS have worked with private sector firms of all types, from universities to Fortune 500 corporations to hospitals, reimagine their data management objectives and create dependable systems to access and archive proprietary material.
Our proven Jenks, OK electronic document management professionals are ready to help your federal government department, office, or agency meet the OMB's deadline to transition your document management to a fully paperless platform. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Jenks, OK federal government document management.