Federal Government Document Management Germantown, TN
Federal Government Document Management Germantown, TN. The desire for federal government agencies to digitize their documents has now become a critical need. In 2018, the Executive Office of the President published a report entitled "Delivering Government Solutions in the 21st Century, which outlined an expansive plan to reduce and re-center the federal government and improve its efficiency. While many of its proposals never came about, a proposal that was approved is to move all federal recordkeeping and business to a paperless environment by December 31, 2022. The government has even asked the National Archives and Records Administration (NARA) not to accept any paper record following this date. Additional guidance has been provided by the Office of Management and Budget (OMB) in the form of Memorandum M-19-21: this set out a framework that Germantown, TN federal government agencies should follow to achieve this goal. By the end of 2022, the OMB has ordered that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records will be either in electronic formats or stored in commercial facilities.
As a proven leader in data management solutions for three decades, HITS is ideally situated to help federal government agencies in Germantown, TN meet their paperless environment goals. Our eight-step document scanning process includes an industry-exclusive audit trail process that ensures each document is digitized to your requirements. We offer technology that meets Department of Defense (DoD) 5015.2 STD specifications and all NARA standards, proven successful, and easy to use. In addition, our products are backed by a support team that understands your needs and gives you friendly customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and find out more about our complete offering of Germantown, TN Universal Electronic Records Management (ERM) services.
Dependable Document Management Tools
When looking for a digital document transformation partner, ask yourself: What is most important for your office and department? Do you require a platform that easily allows for you to upload and view your documents? Do you need your documents to be available anytime and on any platform? Are you needing a custom-built environment for your paperless document storage, are interested in using a platform tested and trusted by all sorts of private-sector firms, or has your office already found a document management system? Crucially, you will need a document management partner who takes security as seriously as you do, that will safely get rid of any unneeded documents, and prevent sensitive material from falling into the wrong hands.
HITS offers secure, trusted solutions for your Germantown federal government office or department's document management needs. Our Paperless To Go system indexes all your documents and provides complete tracking, metadata, and cataloging services. You can rest assured that all your files are transferred over into a new format and provided proper metadata, which is mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can have documents saved on a secure hard drive. Most importantly, documents can be viewed instantly from any device and the entire process is 100% secure and protected.
When your Germantown, TN department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is the answer. Our team analyzes all your documents in real time and sorts them into two groups: Scan or Shred. We provide a full manifest of all your files that your department or office can look over, and once you sign off on this list documents that are surplus to requirements are securely shredded. The documents you have decided to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, archives and secures them for years to come, and allows them to be viewed anywhere.
When Document Security Is Critical
At most federal government offices and agencies in Germantown, TN, keeping documents secure and avoiding compromised systems is a mission-critical task. Sensitive information can easily end up in the wrong hands and affect all parts of governmental operations. Whether leaks, espionage, or hacks, secure electronic document handling is a matter of national security and should be treated as such.
The document management professionals at HITS realize the importance of document security and confidentiality, and as a result give you full document management security in all their projects. Our HITS Kit document shipping service boasts end-to-end security, so you can rest assured that documents sent to our central facility for scanning can be monitored during the shipping process. Once scanned, we use an eight-step audit trail process to make sure that your documents will not be lost and that you can have full control of the audit process. HITS' DocuMiner® platform is hosted on proven, FedRAMP Moderate certified AWS infrastructure. We are fully invested in robust security and all our electronic document management platforms meet FERPA, DoD 5015.2, VPAT Section 508, and CISPE standards for encryption and data protection.
Call Germantown, TN Federal Government Electronic Document Management Experts | HITS
With the deadline fast approaching for federal government offices and agencies in Germantown, TN to move to a paperless framework and digitize their documents, knowing a trustworthy document management partner is imperative. The seasoned Germantown document services staff at HITS have worked with private sector firms of all types, from Fortune 500 corporations to universities to hospitals, reimagine their data management plan and create secure systems to access and archive confidential material.
Our veteran Germantown, TN electronic document management professionals are ready to help your federal government agency, department, or office meet the OMB's deadline to transition your document management to a fully paperless platform. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Germantown, TN federal government document management.