Federal Government Document Management Franklin, TN
Federal Government Document Management Franklin, TN. The request for federal government agencies to digitize their documents has now become a critical need. In 2018, the Executive Office of the President published a report entitled "Delivering Government Solutions in the 21st Century, which detailed a far-ranging strategy to streamline and refocus the federal government in order to improve its efficiency. While a number of its proposals never came to pass, a proposal that was approved is to move all federal records and business processes to a paperless environment by December 31, 2022. The government has even demanded the National Archives and Records Administration (NARA) not to accept any paper record after this date. More guidance has been published by the Office of Management and Budget (OMB) by way of Memorandum M-19-21: this illustrated a framework that Franklin, TN federal government agencies are recommended to follow to reach this goal. By the end of 2022, the OMB has mandated that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records will be either in electronic formats or stored in commercial facilities.
As a proven leader in data management solutions for three decades, HITS is perfectly poised to help federal government agencies in Franklin, TN achieve their paperless office goals. Our eight-step document scanning process includes an exclusive audit trail process that makes sure each document is processed to your requirements. We offer technology that is easy to use, meets both NARA standards and DoD 5015.2 STD specs, and has been proven successful in the private sector. In addition, our products are bolstered by a support team that knows your needs and offers friendly customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and learn more about our full offering of Franklin, TN Universal Electronic Records Management (ERM) services.
Proven Document Management Tools
When looking for a digital document transformation partner, ask yourself: What is most important for your office and department? Do you want a platform that allows for easy access and uploading of documents? Do you need your documents to be accessible from all platforms and at all times? Are you needing a custom-built environment for your paperless document storage, are interested in using a platform tested and trusted by all sorts of private-sector firms, or has your office already found a document management system? Critically, you will need a document management partner who is as dedicated to security as you are, that will safely dispose of any unneeded documents, and keep your sensitive documents from leaking out.
HITS offers secure, trusted solutions for your Franklin federal government department or office's document management needs. Our Paperless To Go system indexes every one of your documents and provides complete tracking, metadata, and cataloging services. You can rest assured that all your files are transferred over into a new format and given proper metadata, mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can have documents saved on a secure hard drive. Best of all, documents are instantly available for remote access and the entire process is 100% secure and protected.
When your Franklin, TN department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is the answer. Our team analyzes all your documents in real time and separates them into two categories: Scan or Shred. We give you a full manifest of all your files that your department or office can review, and once you approve this list documents that are not required are securely shredded. The documents you have decided to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, secures and archives them for years to come, and allows them to be viewed anywhere.
When Document Security Is Important
At most federal government departments and agencies in Franklin, TN, document security and avoiding compromised systems is a high-priority task. Sensitive information can easily slip into the wrong hands and involve all facets of governmental operations. Whether hacks, leaks, or espionage, secure electronic document handling is a critical national security task and should be treated accordingly.
The document management experts at HITS realize the importance of document security and confidentiality, and as such provide full document management security with every project. Our HITS Kit document shipping service is engineered with extensive security and tracking features, so you can be confident that documents sent to our central facility for scanning will not be intercepted. Once scanned, we use an eight-step audit trail process to ensure that your documents will not be lost and that you can have full control of the audit process. HITS' DocuMiner® platform is hosted on proven, FedRAMP Moderate certified AWS infrastructure. We are fully committed to robust security and all our electronic document management platforms meet FERPA, DoD 5015.2, VPAT Section 508, and CISPE standards for encryption and data protection.
Call Franklin, TN Federal Government Electronic Document Management Experts | HITS
With the deadline fast approaching for federal government offices and agencies in Franklin, TN to move to a paperless framework and digitize their documents, partnering with trusted document management experts is imperative. The seasoned Franklin document services staff at HITS have worked with private sector firms of all types, from Fortune 500 corporations to universities to hospitals, reimagine their data management strategy and create secure systems to access and archive proprietary files.
Our experienced Franklin, TN electronic document management staff is ready to help your federal government office, agency, or department meet the OMB's deadline to transition your document management to a fully digital platform. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Franklin, TN federal government document management.