Federal Government Document Management Edmond, OK
Federal Government Document Management Edmond, OK. The request for federal government agencies to digitize their documents has turned into an urgent requirement. In 2018, the then-President's administration published a report entitled "Delivering Government Solutions in the 21st Century, which laid out a far-ranging strategy to reduce and re-center the federal government with the goal of improving its efficiency. While many of its proposals were not enacted, one proposal that was approved is to move all federal business processes and records to a paperless environment by December 31, 2022. The government has even demanded the National Archives and Records Administration (NARA) not to accept any paper record after this date. Supplementary guidance has been provided by the Office of Management and Budget (OMB) in the form of Memorandum M-19-21: this illustrated a timeline and process that Edmond, OK federal government agencies are recommended to follow to reach this goal. By the end of 2022, the OMB will demand that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records must be either in electronic formats or stored in commercial facilities.
As an industry leader in data management solutions for three decades, HITS is ideally situated to help federal government agencies in Edmond, OK meet their paperless environment goals. Our eight-step document scanning procedure includes an exclusive audit trail process that makes sure each document is processed to your satisfaction. We offer technology that is proven, easy to use, and meets DoD 5015.2 STD specifications, as well as NARA standards. Most importantly, our products are backed by a customer service team that knows your needs and offers exceptional customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and find out more about our full offering of Edmond, OK Universal Electronic Records Management (ERM) services.
Proven Document Management Tools
When searching for a digital document transformation partner, ask yourself: What does your office need most out of a document management service? Do you want a platform that makes it easy for you to access and upload documents? Do you need your documents to be available anytime and on any platform? Do you require a purpose-built ecosystem for your document management, are considering a platform proven within the private sector, or does your department already have a document management system? Most importantly, you will need a document management partner who is as dedicated to security as you are, that will safely dispose of any unneeded documents, and prevent sensitive material from falling into the wrong hands.
HITS offers proven, secure solutions for your Edmond federal government department or office's document management challenges. Our Paperless To Go system indexes every one of your documents and provides complete metadata, cataloging, and tracking services. You can rest assured that all your files are transferred over into a new format and provided proper metadata, as required by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can choose to have your documents saved to a hard drive. Most importantly, documents are instantly available for remote access and the entire process is 100% secure and protected.
For applications where your Edmond, OK department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is the answer. Our staff analyzes all your documents in real time and files them into two categories: Scan or Shred. We give you a full manifest of all your files that your department or office can look over, and once you sign off on this list documents that are surplus to requirements are securely shredded. The documents you need to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, archives and secures them for years to come, and permits instant access from all devices.
When Document Security Is Important
At most federal government agencies and offices in Edmond, OK, document security and avoiding compromised systems is a high-priority task. Proprietary information can easily slip into the wrong hands and involve all elements of governmental operations. Whether espionage, hacks, or leaks, secure electronic document handling is a matter of national security and should be treated with all due care.
The document management professionals at HITS understand the importance of document security and confidentiality, and as a result give you full document management security in all their projects. Our HITS Kit document shipping service is engineered with extensive security and tracking features, so you can rest assured that documents sent to our central facility for scanning will not be intercepted. Once scanned, we use an eight-step audit trail process to guarantee that your documents will not go missing and that you can have total control of the audit process. HITS' DocuMiner® platform is hosted on proven, FedRAMP Moderate certified AWS infrastructure. We are fully committed to robust security and all our electronic document management platforms meet DoD 5015.2, FERPA, CISPE, and HITECH Act standards for encryption and data protection.
Contact Edmond, OK Federal Government Electronic Document Management Experts | HITS
With the deadline fast approaching for federal government offices and agencies in Edmond, OK to go paperless and digitize existing paper documents, knowing a trustworthy document management partner is a critical task. The seasoned Edmond document services team at HITS have helped private sector firms of all types, from universities to Fortune 500 corporations to hospitals, reimagine their data management plan and create future-proof systems to access and archive sensitive files.
Our proven Edmond, OK electronic document management staff is ready to help your federal government department, office, or agency meet the OMB's deadline to transition your document management to a fully paperless platform. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Edmond, OK federal government document management.