Federal Government Document Management Des Moines, IA
Federal Government Document Management Des Moines, IA. The request for federal government agencies to digitize their documents is quite literally a critical need. In 2018, the Executive Office of the President published a report entitled "Delivering Government Solutions in the 21st Century, which detailed a comprehensive strategy to reduce and re-center the federal government with the goal of improving its efficiency. While many of its proposals never came about, one that was approved is to move all federal business processes and records to a paperless environment by December 31, 2022. The government has even ordered the National Archives and Records Administration (NARA) not to accept any paper record after this date. Additional guidance has been published by the Office of Management and Budget (OMB) by way of Memorandum M-19-21: this set out a roadmap that Des Moines, IA federal government agencies are recommended to follow to reach this goal. By the end of 2022, the OMB has ordered that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records must be either in electronic formats or kept in commercial facilities.
As a proven leader in data management solutions since 1994, HITS is ideally situated to help federal government agencies in Des Moines, IA meet their document management goals. Our eight-step document scanning system includes an industry-exclusive audit trail process that makes sure each document is scanned to your requirements. We offer technology that is easy to use, meets both NARA standards and DoD 5015.2 STD specs, and has been proven successful in the private sector. Best of all, our products are backed by a customer support team that understands your needs and provides exceptional customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and discover more about our complete range of Des Moines, IA Universal Electronic Records Management (ERM) services.
Proven Document Management Tools
When searching for a digital document transformation partner, you should ask these questions: What is your office or department's primary objective in document management? Do you want a platform that allows for easy access and uploading of documents? Do you need your documents to be accessible from all platforms and at all times? Are you needing a custom-built environment for your paperless document storage, would like to transition to one that has already been built and is used by private-sector companies of all sizes, or do you already have a software system that works for you? Critically, you will need a document management partner who takes security as seriously as you do, that will safely dispose of any unneeded documents, and keep your sensitive documents from leaking out.
HITS offers secure, trusted solutions for your Des Moines federal government office or department's document management requirements. Our Paperless To Go system indexes all your documents and provides complete metadata, cataloging, and tracking services. You can rest assured that all your files are transferred over into a new format and given proper metadata, which is mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can opt to have documents uploaded onto a hard drive. Finally, documents are instantly available for remote access and the entire process is 100% secure and protected.
For applications where your Des Moines, IA department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our team analyzes all your documents in real time and sorts them into two categories: Scan or Shred. We send you a full manifest of all your files that your department or office can look over, and once you sign off on this list documents that are no longer needed are securely destroyed. The documents you have decided to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB standards, secures and archives them for the future, and allows for access from any platform.
When Document Security Is Paramount
At most federal government offices and agencies in Des Moines, IA, document security and avoiding leaks is a high-priority task. Sensitive information can easily end up in the wrong hands and influence all parts of governmental operations. Whether leaks, espionage, or hacks, secure electronic document handling is a matter of national security and should be treated accordingly.
The document management professionals at HITS realize the importance of document security and confidentiality, and thus give you full document management security included in everything they do. Our HITS Kit document shipping service is secure from end to end, so you can rest easy knowing that documents sent to our central facility for scanning can be monitored during the shipping process. Once scanned, we use an eight-step audit trail process to make sure that your documents will not get lost en transit and that you can have full control of the audit process. HITS' DocuMiner® platform is hosted on proven, FedRAMP Moderate certified AWS infrastructure. We are fully invested in robust security and all our electronic document management platforms meet FERPA, DoD 5015.2, VPAT Section 508, and CISPE standards for encryption and data protection.
Talk To Des Moines, IA Federal Government Electronic Document Management Experts | HITS
With the deadline nearing for federal government agencies and departments in Des Moines, IA to move to a paperless framework and digitize their documents, knowing a trustworthy document management partner is a critical task. The experienced Des Moines document services professionals at HITS have assisted private sector firms of all types, from Fortune 500 corporations to universities to hospitals, reimagine their data management objectives and create future-proof systems to store and access sensitive files.
Our experienced Des Moines, IA electronic document management staff is ready to help your federal government department, office, or agency meet the OMB's deadline to move your document management to a fully cloud-based platform. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Des Moines, IA federal government document management.