Federal Government Document Management Deerfield, IL
Federal Government Document Management Deerfield, IL. The need for federal government agencies to electronically manage their documents is quite literally a necessary task. In 2018, the Executive Office of the President published a report entitled "Delivering Government Solutions in the 21st Century, which detailed a far-ranging program to slim down and reorganize the federal government with the goal of improving its efficiency. While a number of its proposals never came to pass, one that was adopted is to move all federal business processes and records to a paperless environment by December 31, 2022. The government has even asked the National Archives and Records Administration (NARA) not to accept any paper record following this date. Supplementary guidance has been published by the Office of Management and Budget (OMB) by way of Memorandum M-19-21: this illustrated a framework that Deerfield, IL federal government agencies are recommended to follow to meet this goal. By the end of 2022, the OMB has ordered that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records will be either in electronic formats or stored in commercial facilities.
As an industry leader in data management solutions since 1994, HITS is perfectly poised to help federal government agencies in Deerfield, IL achieve their paperless environment goals. Our eight-step document scanning system includes an industry-unique audit trail process that ensures each document is scanned to your requirements. We offer technology that is easy to use, meets both NARA standards and DoD 5015.2 STD specs, and has been proven successful in the private sector. Best of all, our products are backed by a customer support team that understands your needs and gives you class-leading customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and find out more about our full offering of Deerfield, IL Universal Electronic Records Management (ERM) services.
Proven Document Management Tools
When looking for a digital document transformation partner, ask yourself: What is your office or department's primary objective in document management? Do you require a platform that makes it easy for you to access and upload documents? Do you need your documents to be easily accessed, no matter where you are and what device you're using? Do you need a custom-built document storage platform, are interested in using a platform tested and trusted by all sorts of private-sector firms, or do you already have a software system that works for you? Most importantly, you will need a document management partner who takes security as seriously as you do, that will safely get rid of any unneeded documents, and prevent sensitive material from falling into the wrong hands.
HITS offers secure, trusted solutions for your Deerfield federal government office or department's document management challenges. Our Paperless To Go system indexes every one of your documents and provides complete cataloging, tracking, and metadata services. You can rest assured that all your files are transferred over into a new format and provided proper metadata, mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can have documents saved on a secure hard drive. Most importantly, documents can be viewed instantly from any device and the entire process is 100% secure and protected.
For applications where your Deerfield, IL department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our team analyzes all your documents in real time and files them into two categories: Scan or Shred. We provide a full manifest of all your files that your department or office can look over, and once you sign off on this list documents that are not required are securely disposed of. The documents you need to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB standards, secures and archives them for the future, and allows them to be viewed anywhere.
When Document Security Is Important
At most federal government agencies and offices in Deerfield, IL, document security and avoiding leaks is a high-priority task. Sensitive information can easily end up in the wrong hands and influence all parts of governmental operations. Whether espionage, hacks, or leaks, secure electronic document handling is a national security manner and should be treated accordingly.
The document management professionals at HITS realize the importance of document security and confidentiality, and as such give you full document management security included in everything they do. Our HITS Kit document shipping service is secure from end to end, so you can rest easy knowing that documents sent to our central facility for scanning can be monitored during the shipping process. Once scanned, we use an eight-step audit trail process to ensure that your documents will not get lost en transit and that you can have total control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully invested in robust security and all our electronic document management platforms meet FERPA, DoD 5015.2, VPAT Section 508, and CISPE standards for encryption and data protection.
Talk To Deerfield, IL Federal Government Electronic Document Management Experts | HITS
With the deadline growing closer for federal government offices and agencies in Deerfield, IL to move to a paperless framework and digitize their documents, working with a trusted document management partner is imperative. The seasoned Deerfield document services staff at HITS have assisted private sector firms of all types, from Fortune 500 corporations to universities to hospitals, reimagine their data management objectives and create dependable systems to store and access proprietary files.
Our veteran Deerfield, IL electronic document management professionals are ready to help your federal government agency, department, or office meet the OMB's deadline to move your document management to a fully digital ecosystem. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Deerfield, IL federal government document management.