Federal Government Document Management Decatur, IL
Federal Government Document Management Decatur, IL. The request for federal government agencies to digitize their documents has turned into a critical need. In 2018, then-President Trump's administration published a report entitled "Delivering Government Solutions in the 21st Century, which outlined an expansive program to reduce and re-center the federal government in order to improve its efficiency. While a number of its proposals were not enacted, a proposal that was adopted is to move all federal records and business processes to a paperless environment by December 31, 2022. The government has even asked the National Archives and Records Administration (NARA) not to accept any paper record following this date. Supplementary guidance has been provided by the Office of Management and Budget (OMB) by way of Memorandum M-19-21: this set out a framework that Decatur, IL federal government agencies are recommended to follow to achieve this goal. By the end of 2022, the OMB has ordered that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records must be either in electronic formats or kept in commercial facilities.
As an industry leader in data management solutions since 1994, HITS is perfectly poised to help federal government agencies in Decatur, IL reach their paperless environment goals. Our eight-step document scanning procedure includes an industry-exclusive audit trail process that makes sure each document is processed to your standards. We offer technology that is proven, easy to use, and meets DoD 5015.2 STD specifications, as well as NARA standards. In addition, our products are backed by a customer support team that knows your needs and provides exceptional customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and find out more about our complete offering of Decatur, IL Universal Electronic Records Management (ERM) services.
Proven Document Management Tools
When looking for a digital document transformation partner, you should ask these questions: What is your office or department's primary objective in document management? Do you need a platform that makes it easy for you to access and upload documents? Do you need your documents to be accessible from all platforms and at all times? Do you require a purpose-built ecosystem for your document management, would like to transition to one that has already been built and is used by private-sector companies of all sizes, or has your office already found a document management system? Crucially, you will need a document management partner who is as dedicated to security as you are, that will safely dispose of any unneeded documents, and prevent sensitive material from falling into the wrong hands.
HITS offers secure, trusted solutions for your Decatur federal government department or office's document management challenges. Our Paperless To Go system indexes every one of your documents and provides complete cataloging, tracking, and metadata services. You can be confident that all your files are transferred over into a new format and provided proper metadata, which is mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can choose to have your documents saved to a hard drive. Most importantly, documents can be viewed instantly from any device and the entire process is 100% secure and protected.
For applications where your Decatur, IL department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our staff analyzes all your documents in real time and separates them into two categories: Scan or Shred. We send you a full manifest of all your files that your department or office can review, and once you sign off on this list documents that are not required are securely destroyed. The documents you need to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, secures and archives them for the future, and permits instant access from all devices.
When Document Security Is Critical
At most federal government departments and agencies in Decatur, IL, document security and avoiding leaks is a mission-critical task. Sensitive information can easily fall into the wrong hands and affect all parts of governmental operations. Whether leaks, espionage, or hacks, secure electronic document handling is a critical national security task and should be treated accordingly.
The document management professionals at HITS understand the importance of document security and confidentiality, and thus give you full document management security in all their projects. Our HITS Kit document shipping service is engineered with extensive security and tracking features, so you can rest easy knowing that documents sent to our central facility for scanning will not be intercepted. Once scanned, we use an eight-step audit trail process to ensure that your documents will not be lost and that you can have full control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully devoted to robust security and all our electronic document management platforms meet DoD 5015.2, FERPA, CISPE, and HITECH Act standards for encryption and data protection.
Call Decatur, IL Federal Government Electronic Document Management Experts | HITS
With the deadline nearing for federal government departments and offices in Decatur, IL to move to a paperless framework and digitize their documents, knowing a trustworthy document management partner is imperative. The veteran Decatur document services staff at HITS have helped private sector firms of all types, from hospitals to universities to Fortune 500 corporations, reimagine their data management objectives and create dependable systems to access and archive confidential documents.
Our proven Decatur, IL electronic document management professionals are ready to help your federal government office, agency, or department meet the OMB's deadline to move your document management to a fully paperless platform. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Decatur, IL federal government document management.