Federal Government Document Management Cedar Rapids, IA
Federal Government Document Management Cedar Rapids, IA. The need for federal government agencies to digitize their documents has now become an urgent requirement. In 2018, then-President Trump's administration published a report entitled "Delivering Government Solutions in the 21st Century, which laid out an expansive plan to reduce and re-center the federal government in order to improve its efficiency. While many of its proposals were not enacted, one proposal that was put into place is to move all federal business processes and records to a paperless environment by December 31, 2022. The government has even demanded the National Archives and Records Administration (NARA) not to accept any paper record after this date. Additional guidance has been provided by the Office of Management and Budget (OMB) in the form of Memorandum M-19-21: this illustrated a timeline and process that Cedar Rapids, IA federal government agencies are recommended to follow to reach this goal. By the end of 2022, the OMB has ordered that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records will be either in electronic formats or stored in commercial facilities.
As a market leader in data management solutions for three decades, HITS is ideally situated to help federal government agencies in Cedar Rapids, IA achieve their paperless environment goals. Our eight-step document scanning procedure includes an industry-unique audit trail process that ensures each document is digitized to your satisfaction. We offer technology that is proven, easy to use, and meets DoD 5015.2 STD specifications, as well as NARA standards. In addition, our products are backed by a customer support team that gets your needs and offers exceptional customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and discover more about our complete range of Cedar Rapids, IA Universal Electronic Records Management (ERM) services.
Trusted Document Management Tools
When looking for a digital document transformation partner, ask yourself: What is most important for your office and department? Do you require a platform that easily allows for you to upload and view your documents? Do you need your documents to be easily accessed, no matter where you are and what device you're using? Are you needing a custom-built environment for your paperless document storage, are considering a platform proven within the private sector, or has your office already found a document management system? Most importantly, you will need a document management partner who is as dedicated to security as you are, that will safely get rid of any unneeded documents, and prevent sensitive material from falling into the wrong hands.
HITS offers proven, secure solutions for your Cedar Rapids federal government office or department's document management needs. Our Paperless To Go system indexes every one of your documents and provides complete cataloging, tracking, and metadata services. You can be sure that all your files are transferred over into a new format and provided proper metadata, which is mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can opt to have documents uploaded onto a hard drive. Best of all, documents are available for instant access from any platform and the entire process is 100% secure and protected.
When your Cedar Rapids, IA department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is the answer. Our team analyzes all your documents in real time and separates them into two groups: Scan or Shred. We provide a full manifest of all your files that your department or office can look over, and once you sign off on this list documents that are no longer needed are securely destroyed. The documents you have decided to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, archives and secures them for the future, and permits instant access from all devices.
When Document Security Is Paramount
At most federal government agencies and offices in Cedar Rapids, IA, keeping documents secure and avoiding leaks is a high-priority task. Proprietary information can easily fall into the wrong hands and affect all facets of governmental operations. Whether espionage, hacks, or leaks, secure electronic document handling is a critical national security task and should be treated with all due care.
The document management experts at HITS realize the importance of document security and confidentiality, and as such provide full document management security with every project. Our HITS Kit document shipping service is secure from end to end, so you can rest assured that documents sent to our central facility for scanning can be fully tracked and monitored. Once scanned, we use an eight-step audit trail process to guarantee that your documents will not go missing and that you can have total control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully invested in robust security and all our electronic document management platforms meet DoD 5015.2, FERPA, CISPE, and HITECH Act standards for encryption and data protection.
Call Cedar Rapids, IA Federal Government Electronic Document Management Experts | HITS
With the deadline growing closer for federal government agencies and departments in Cedar Rapids, IA to move to a paperless framework and digitize their documents, working with a trusted document management partner is imperative. The seasoned Cedar Rapids document services professionals at HITS have assisted private sector firms of all types, from universities to Fortune 500 corporations to hospitals, reimagine their data management strategy and create secure systems to store and access sensitive files.
Our proven Cedar Rapids, IA electronic document management professionals are ready to help your federal government office, agency, or department meet the OMB's deadline to move your document management to a fully cloud-based platform. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Cedar Rapids, IA federal government document management.