Federal Government Document Management Broken Arrow, OK
Federal Government Document Management Broken Arrow, OK. The need for federal government agencies to electronically manage their documents has turned into a necessary task. In 2018, the Executive Office of the President published a report entitled "Delivering Government Solutions in the 21st Century, which detailed a comprehensive strategy to slim down and reorganize the federal government in order to improve its efficiency. While many of its proposals never came about, one proposal that was adopted is to move all federal records and business processes to a paperless environment by December 31, 2022. The government has even asked the National Archives and Records Administration (NARA) not to accept any paper record following this date. More guidance has been published by the Office of Management and Budget (OMB) in the form of Memorandum M-19-21: this set out a timeline and process that Broken Arrow, OK federal government agencies should follow to meet this goal. By the end of 2022, the OMB will demand that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records must be either in electronic formats or kept in commercial facilities.
As an industry leader in data management solutions since 1994, HITS is perfectly poised to help federal government agencies in Broken Arrow, OK meet their paperless environment goals. Our eight-step document scanning process includes an exclusive audit trail process that makes sure each document is processed to your standards. We offer technology that is easy to use, meets both NARA standards and DoD 5015.2 STD specs, and has been proven successful in the private sector. Best of all, our products are backed by a support team that knows your needs and offers friendly customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and discover more about our complete range of Broken Arrow, OK Universal Electronic Records Management (ERM) services.
Trusted Document Management Tools
When searching for a digital document transformation partner, ask yourself: What does your office need most out of a document management service? Do you want a platform that allows for easy access and uploading of documents? Do you need your documents to be easily accessed, no matter where you are and what device you're using? Are you needing a custom-built environment for your paperless document storage, are interested in using a platform tested and trusted by all sorts of private-sector firms, or has your office already found a document management system? Most importantly, you will need a document management partner who is as dedicated to security as you are, that will safely destroy any unneeded documents, and keep your sensitive documents from leaking out.
HITS offers proven, secure solutions for your Broken Arrow federal government department or office's document management needs. Our Paperless To Go system indexes all your documents and provides complete metadata, cataloging, and tracking services. You can be confident that all your files are transferred over into a new format and given proper metadata, as required by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can choose to have your documents saved to a hard drive. Finally, documents can be viewed instantly from any device and the entire process is 100% secure and protected.
For applications where your Broken Arrow, OK department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our team analyzes all your documents in real time and files them into two categories: Scan or Shred. We give you a full manifest of all your files that your department or office can review, and once you approve this list documents that are surplus to requirements are securely disposed of. The documents you need to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, secures and archives them for years to come, and allows them to be viewed anywhere.
When Document Security Is Important
At most federal government offices and agencies in Broken Arrow, OK, document security and avoiding compromised systems is a mission-critical task. Sensitive information can easily end up in the wrong hands and influence all facets of governmental operations. Whether espionage, hacks, or leaks, secure electronic document handling is a national security manner and should be treated with all due care.
The document management specialists at HITS realize the importance of document security and confidentiality, and thus provide full document management security included in everything they do. Our HITS Kit document shipping service is engineered with extensive security and tracking features, so you can rest easy knowing that documents sent to our central facility for scanning can be monitored during the shipping process. Once scanned, we use an eight-step audit trail process to make sure that your documents will not go missing and that you can have total control of the audit process. HITS' DocuMiner® platform is hosted on proven, FedRAMP Moderate certified AWS infrastructure. We are fully committed to robust security and all our electronic document management platforms meet DoD 5015.2, FERPA, CISPE, and HITECH Act standards for encryption and data protection.
Talk To Broken Arrow, OK Federal Government Electronic Document Management Experts | HITS
With the deadline growing closer for federal government agencies and departments in Broken Arrow, OK to fully digitize their documents and move them to a paperless environment, knowing a trustworthy document management partner is imperative. The veteran Broken Arrow document services professionals at HITS have worked with private sector firms of all types, from Fortune 500 corporations to universities to hospitals, reimagine their data management objectives and create future-proof systems to access and archive confidential documents.
Our veteran Broken Arrow, OK electronic document management staff is ready to help your federal government agency, department, or office meet the OMB's deadline to move your document management to a fully cloud-based environment. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Broken Arrow, OK federal government document management.