Federal Government Document Management Bolingbrook, IL
Federal Government Document Management Bolingbrook, IL. The need for federal government agencies to electronically manage their documents has turned into an urgent requirement. In 2018, the then-President's administration published a report entitled "Delivering Government Solutions in the 21st Century, which laid out a far-ranging strategy to reduce and re-center the federal government and improve its efficiency. While several of its proposals were not enacted, one proposal that was put into place is to move all federal recordkeeping and business to a paperless environment by December 31, 2022. The government has even ordered the National Archives and Records Administration (NARA) not to accept any paper record after this date. Additional guidance has been provided by the Office of Management and Budget (OMB) by way of Memorandum M-19-21: this set out a framework that Bolingbrook, IL federal government agencies are recommended to follow to achieve this goal. By the end of 2022, the OMB will demand that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records must be either in electronic formats or stored in commercial facilities.
As an industry leader in data management solutions since 1994, HITS is perfectly poised to help federal government agencies in Bolingbrook, IL reach their paperless office requirements. Our eight-step document scanning procedure includes an industry-exclusive audit trail process that guarantees each document is scanned to your satisfaction. We offer technology that is easy to use, meets both NARA standards and DoD 5015.2 STD specs, and has been proven successful in the private sector. Most importantly, our products are backed by a customer service team that understands your needs and provides class-leading customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and learn more about our full range of Bolingbrook, IL Universal Electronic Records Management (ERM) services.
Trusted Document Management Tools
When looking for a digital document transformation partner, you should ask these questions: What does your office need most out of a document management service? Do you want a platform that easily allows for you to upload and view your documents? Do you need your documents to be accessible from all platforms and at all times? Do you require a purpose-built ecosystem for your document management, are considering a platform proven within the private sector, or has your office already found a document management system? Critically, you will need a document management partner who is as dedicated to security as you are, that will safely dispose of any unneeded documents, and keep your sensitive documents from leaking out.
HITS offers secure, trusted solutions for your Bolingbrook federal government department or office's document management needs. Our Paperless To Go system indexes all your documents and provides complete cataloging, tracking, and metadata services. You can rest assured that all your files are transferred over into a new format and given proper metadata, as required by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can choose to have your documents saved to a hard drive. Finally, documents are available for instant access from any platform and the entire process is 100% secure and protected.
For applications where your Bolingbrook, IL department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is the answer. Our staff analyzes all your documents in real time and files them into two categories: Scan or Shred. We give you a full manifest of all your files that your department or office can review, and once you sign off on this list documents that are not required are securely disposed of. The documents you require are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, archives and secures them for years to come, and allows them to be viewed anywhere.
When Document Security Is Important
At most federal government departments and agencies in Bolingbrook, IL, keeping documents secure and avoiding leaks is a mission-critical task. Proprietary information can easily end up in the wrong hands and involve all elements of governmental operations. Whether espionage, hacks, or leaks, secure electronic document handling is a national security manner and should be treated as such.
The document management experts at HITS grasp the importance of document security and confidentiality, and as a result give you full document management security included in everything they do. Our HITS Kit document shipping service is engineered with extensive security and tracking features, so you can rest assured that documents sent to our central facility for scanning can be monitored during the shipping process. Once scanned, we use an eight-step audit trail process to ensure that your documents will not get lost en transit and that you can have full control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully committed to robust security and all our electronic document management platforms meet DoD 5015.2, FERPA, CISPE, and HITECH Act standards for encryption and data protection.
Contact Bolingbrook, IL Federal Government Electronic Document Management Experts | HITS
With the deadline nearing for federal government offices and agencies in Bolingbrook, IL to move to a paperless framework and digitize their documents, working with a trusted document management partner is all the more important. The seasoned Bolingbrook document services professionals at HITS have worked with private sector firms of all types, from hospitals to universities to Fortune 500 corporations, reimagine their data management strategy and create dependable systems to store and access confidential files.
Our experienced Bolingbrook, IL electronic document management professionals are ready to help your federal government agency, department, or office meet the OMB's deadline to move your document management to a fully cloud-based environment. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Bolingbrook, IL federal government document management.