Federal Government Document Management Bentonville, AR
Federal Government Document Management Bentonville, AR. The request for federal government agencies to digitally manage their documents is quite literally a necessary task. In 2018, the then-President's administration published a report entitled "Delivering Government Solutions in the 21st Century, which detailed a far-ranging program to streamline and refocus the federal government with the goal of improving its efficiency. While several of its proposals never came about, one proposal that was adopted is to move all federal records and business processes to a paperless environment by December 31, 2022. The government has even asked the National Archives and Records Administration (NARA) not to accept any paper record following this date. More guidance has been published by the Office of Management and Budget (OMB) by way of Memorandum M-19-21: this detailed a timeline and process that Bentonville, AR federal government agencies are recommended to follow to reach this goal. By the end of 2022, the OMB has ordered that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records will be either in electronic formats or kept in commercial facilities.
As a proven leader in data management solutions since 1994, HITS is perfectly poised to help federal government agencies in Bentonville, AR reach their document management requirements. Our eight-step document scanning procedure includes an exclusive audit trail process that ensures each document is scanned to your satisfaction. We offer technology that is easy to use, meets both NARA standards and DoD 5015.2 STD specs, and has been proven successful in the private sector. In addition, our products are backed by a support team that understands your needs and offers exceptional customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and discover more about our full offering of Bentonville, AR Universal Electronic Records Management (ERM) services.
Trusted Document Management Tools
When looking for a digital document transformation partner, you should ask these questions: What is most important for your office and department? Do you need a platform that easily allows for you to upload and view your documents? Do you need your documents to be easily accessed, no matter where you are and what device you're using? Are you needing a custom-built environment for your paperless document storage, are considering a platform proven within the private sector, or do you already have a software system that works for you? Critically, you will need a document management partner who takes security as seriously as you do, that will safely get rid of any unneeded documents, and prevent sensitive material from falling into the wrong hands.
HITS offers secure, trusted solutions for your Bentonville federal government office or department's document management needs. Our Paperless To Go system indexes all your documents and provides complete metadata, cataloging, and tracking services. You can be sure that all your files are transferred over into a new format and given proper metadata, as required by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can have documents saved on a secure hard drive. Most importantly, documents are available for instant access from any platform and the entire process is 100% secure and protected.
When your Bentonville, AR department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is the answer. Our team analyzes all your documents in real time and files them into two categories: Scan or Shred. We provide a full manifest of all your files that your department or office can review, and once you sign off on this list documents that are no longer needed are securely destroyed. The documents you need to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB standards, secures and archives them for the future, and permits instant access from all devices.
When Document Security Is Critical
At most federal government offices and agencies in Bentonville, AR, document security and avoiding compromised systems is a mission-critical task. Proprietary information can easily end up in the wrong hands and involve all elements of governmental operations. Whether leaks, espionage, or hacks, secure electronic document handling is a critical national security task and should be treated as such.
The document management specialists at HITS understand the importance of document security and confidentiality, and as a result give you full document management security in all their projects. Our HITS Kit document shipping service is engineered with extensive security and tracking features, so you can rest easy knowing that documents sent to our central facility for scanning can be monitored during the shipping process. Once scanned, we use an eight-step audit trail process to ensure that your documents will not get lost en transit and that you can have total control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully invested in robust security and all our electronic document management platforms meet DoD 5015.2, FERPA, CISPE, and HITECH Act standards for encryption and data protection.
Call Bentonville, AR Federal Government Electronic Document Management Experts | HITS
With the deadline nearing for federal government offices and agencies in Bentonville, AR to go paperless and digitize existing paper documents, partnering with trusted document management experts is all the more important. The veteran Bentonville document services team at HITS have helped private sector firms of all types, from universities to Fortune 500 corporations to hospitals, reimagine their data management plan and create future-proof systems to store and access sensitive files.
Our veteran Bentonville, AR electronic document management professionals are ready to help your federal government office, agency, or department meet the OMB's deadline to move your document management to a fully cloud-based ecosystem. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Bentonville, AR federal government document management.