Federal Government Document Management Aurora, IL
Federal Government Document Management Aurora, IL. The desire for federal government agencies to digitally manage their documents has now become a critical need. In 2018, the then-President's administration published a report entitled "Delivering Government Solutions in the 21st Century, which detailed an expansive strategy to streamline and refocus the federal government in order to improve its efficiency. While many of its proposals were not enacted, one that was approved is to move all federal recordkeeping and business to a paperless environment by December 31, 2022. The government has even ordered the National Archives and Records Administration (NARA) not to accept any paper record after this date. Supplementary guidance has been issued by the Office of Management and Budget (OMB) in the form of Memorandum M-19-21: this detailed a timeline and process that Aurora, IL federal government agencies are recommended to follow to achieve this goal. By the end of 2022, the OMB has mandated that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records will be either in electronic formats or stored in commercial facilities.
As an industry leader in data management solutions since 1994, HITS is perfectly poised to help federal government agencies in Aurora, IL reach their paperless office goals. Our eight-step document scanning process includes an industry-unique audit trail process that makes sure each document is scanned to your requirements. We offer technology that is easy to use, meets both NARA standards and DoD 5015.2 STD specs, and has been proven successful in the private sector. Most importantly, our products are bolstered by a support team that gets your needs and gives you friendly customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and find out more about our complete range of Aurora, IL Universal Electronic Records Management (ERM) services.
Proven Document Management Tools
When looking for a digital document transformation partner, you should ask these questions: What is most important for your office and department? Do you want a platform that allows for easy access and uploading of documents? Do you need your documents to be easily accessed, no matter where you are and what device you're using? Do you need a custom-built document storage platform, are interested in using a platform tested and trusted by all sorts of private-sector firms, or does your department already have a document management system? Most importantly, you will need a document management partner who is as dedicated to security as you are, that will safely dispose of any unneeded documents, and keep your sensitive documents from leaking out.
HITS offers proven, secure solutions for your Aurora federal government office or department's document management requirements. Our Paperless To Go system indexes all your documents and provides complete metadata, cataloging, and tracking services. You can be sure that all your files are transferred over into a new format and provided proper metadata, mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can have documents saved on a secure hard drive. Finally, documents are instantly available for remote access and the entire process is 100% secure and protected.
When your Aurora, IL department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is the answer. Our team analyzes all your documents in real time and sorts them into two groups: Scan or Shred. We give you a full manifest of all your files that your department or office can review, and once you sign off on this list documents that are not required are securely destroyed. The documents you require are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, archives and secures them for years to come, and permits instant access from all devices.
When Document Security Is Paramount
At most federal government agencies and offices in Aurora, IL, keeping documents secure and avoiding compromised systems is a mission-critical task. Proprietary information can easily end up in the wrong hands and involve all parts of governmental operations. Whether espionage, hacks, or leaks, secure electronic document handling is a national security manner and should be treated with all due care.
The document management professionals at HITS understand the importance of document security and confidentiality, and as such give you full document management security with every project. Our HITS Kit document shipping service is engineered with extensive security and tracking features, so you can rest easy knowing that documents sent to our central facility for scanning will not be intercepted. Once scanned, we use an eight-step audit trail process to make sure that your documents will not get lost en transit and that you can have complete control of the audit process. HITS' DocuMiner® platform is hosted on proven, FedRAMP Moderate certified AWS infrastructure. We are fully committed to robust security and all our electronic document management platforms meet FERPA, DoD 5015.2, VPAT Section 508, and CISPE standards for encryption and data protection.
Talk To Aurora, IL Federal Government Electronic Document Management Experts | HITS
With the deadline nearing for federal government offices and agencies in Aurora, IL to go paperless and digitize existing paper documents, knowing a trustworthy document management partner is all the more important. The experienced Aurora document services professionals at HITS have worked with private sector firms of all types, from hospitals to universities to Fortune 500 corporations, reimagine their data management objectives and create dependable systems to access and archive sensitive material.
Our proven Aurora, IL electronic document management staff is ready to help your federal government office, agency, or department meet the OMB's deadline to transition your document management to a fully digital ecosystem. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Aurora, IL federal government document management.